With the ability to link with TEAM’s market leading energy software and other account systems, TEAM’s Sigma Tenant Billing Software is a powerful energy management tool and is ideal for organisations who own or manage multiple or multi-let properties including residential housing, retail parks, ports, airports, service stations or industrial sites.
Even if subletting is not the main focus of your business, the Tenant Billing Software is the perfect tool to pass on utility costs to other organisations or departments who occupy a part of your building.
The TEAM Tenant Billing system is fully integrated with the TEAM Sigma Monitoring and Targeting software and can interface with any accounts system. Detailed information about tenants and properties can be stored in the database. Through the Sigma software, the Tenant Billing module can interface directly with meters, sub-meters or the building’s BMS system. Alternatively, manual meter reads can be used to calculate tenant bills. Detailed information about tenants and properties can be stored in the database.
If you have not got any sub metering in place TEAM can provide a complete solution including the installation of half hourly metering. Contact us to find our more …
Invoices can be customised using corporate colours and a logo and issued either in paper format or pdf for distribution via email. Invoice frequency is flexible to allow monthly, quarterly and even weekly or annual billing.
Utility costs can be apportioned to different accounts for example for the use of lighting, air conditioning or heating in shared areas like corridors and restaurants or where tenants are sharing a meter. In addition, multiple meters can be linked to one account, where tenants occupy more than one unit.
Various customisable tariffs or charges can be applied to bills i.e. day, night, evening or weekend tariffs, Climate Change Levy, DUOS or standing charges. The system also enables organisations to add non-standard contract charges to their bills, i.e. direct debit discounts, one-off connection charges, interest and charges for late payment.
Information can be transferred from the Tenant Billing Software to any accounts system to enable debt and payment management including the collection of direct debits through an accounts system. Likewise, payment status information can be imported from an accounts system to allow tracking of payments in the Tenant Billing Software and where necessary trigger the addition of late payment or interest charges to the next invoice.
To enable you to provide added value, TEAM Sigma allows you to make utility consumption information available to your tenants via the web. This means tenants have direct access to half hourly information enabling them to control their own energy efficiency and CO2 emissions.
A Tenant Bill Batch report provides a useful overview of a specific billing period for all tenants so you can view details of cost, consumption and expected revenue. A host of further reports relating to tenant billing can be generated through the Sigma reporting suite.
Powerful searching and filtering tools enable the quick identification of accounts, invoices or tenant details ensuring easy access to all information stored in the Tenant Billing Software.
Find out how TEAM can help you accurately divide utility costs amongst tenants or departments.